а счет используется в соответствии реально проведенной транзакцией. Вот рекомендация в полном варианте:
 

Tracking Reimbursements
 
If your company or volunteer association reimburses you
for expenses, a category for tracking your reimbursements
can help you make sure you receive all the money you’re
due. Here’s how:
 
1. Create an income category called, say, Business
Reimbursements. (You could just as easily use an
expense category, but income categories are usually
fewer in number and thus easier to spot.)
 
2. Every time you spend money on reimbursable
expenses (like parking), assign the transactions to
Business Reimbursements. Then, when you run an
Itemized Categories report (page 310), the value for
Business Reimbursements shows up as a negative
number—your cue that you’re still waiting for your
reimbursement. In fact, you can use that Itemized
Categories report to prepare your expense report.
(Creating a customized report [page 447] that shows
only the Business Reimbursements category makes
it easy to see what you should claim.)
 
3. When you receive your check for reimbursed
expenses, assign the deposit to the Business Reimbursements
category as well. You’ll know you’ve
been reimbursed for all your expenses when the
total for this category is zero or equal to the amount
of unreimbursed expenses.

 
Bonnie Biafore. Quicken 2009: The Missing Manual